Grants and Contracts Guidelines
The following sections of the Contracts and Grants Manual are designed to assist college staff in preparing applications or administering grants and serves as an agency-wide reference for grants policy and procedures. It is organized to follow, as closely as possible, the chronological steps in the grant process from development of a Request for Applications (RFA) to the submission and review of reports.
3100 GRANT AGREEMENTS
3110 Standard Elements
3120 Additional Elements of Individual Grant Agreements
3200 METHODS OF DISTRIBUTING GRANTS
3210 Legal Requirements
3220 General Policy Favoring Competition
3300 REQUEST FOR APPLICATIONS (RFA)
3310 Definition and Purpose
3320 Content of RFAs
3321 Instructions and Specifications
3340 Eligibility to Apply for Grants
3360 Dissemination
3370 Length of Time Allowed for Applications
3380 Questions and Clarification
3400 PROPOSAL REVIEW PROCESS
3410 Preliminary Review and Rejection of Applications
3420 Reader Panels
3421 Assembling Panels
3422 Reader Recruitment
3423 Reading Processes
3430 Scoring of Proposals
3431 Scoring Criteria
3432 Averaging Reader Scores
3433 Process for Breaking Ties
3440 Ranking and Listing of Proposals
3450 Surplus Funds
3460 Notification of Intent to Award Grant
3470 Grant Appeal Procedures
3700 PERFORMANCE, MONITORING, PAYMENTS
3710 Reports
3711 Progress Reports
3712 Annual Reports
3713 Final Report
3714 Additional Reports
3720 Monitoring
3730 Payments
3740 Subgrants or Subcontracts
3750 Modifications and Amendments
3751 Changes in Work to be Performed
3752 Budget Changes
3753 Amendments
3760 Recovery of Unused Funds
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