Guidelines for New Grants

Grants and Contracts Guidelines

The following sections of the Contracts and Grants Manual are designed to assist college staff in preparing applications or administering grants and serves as an agency-wide reference for grants policy and procedures. It is organized to follow, as closely as possible, the chronological steps in the grant process from development of a Request for Applications (RFA) to the submission and review of reports.

                                 

 

3100     GRANT AGREEMENTS

3110     Standard Elements

3120     Additional Elements of Individual Grant Agreements

 

3200     METHODS OF DISTRIBUTING GRANTS

3210     Legal Requirements

3220     General Policy Favoring Competition

 

3300     REQUEST FOR APPLICATIONS (RFA)

3310     Definition and Purpose

3320     Content of RFAs

3321     Instructions and Specifications

3340     Eligibility to Apply for Grants

3360     Dissemination

3370     Length of Time Allowed for Applications

3380     Questions and Clarification

 

3400     PROPOSAL REVIEW PROCESS

3410     Preliminary Review and Rejection of Applications

3420     Reader Panels

            3421     Assembling Panels

            3422     Reader Recruitment

            3423     Reading Processes

3430     Scoring of Proposals

            3431     Scoring Criteria

            3432     Averaging Reader Scores

            3433     Process for Breaking Ties

3440     Ranking and Listing of Proposals

3450     Surplus Funds

3460     Notification of Intent to Award Grant

3470     Grant Appeal Procedures

 

3700     PERFORMANCE, MONITORING, PAYMENTS

3710     Reports

            3711     Progress Reports

            3712     Annual Reports

            3713     Final Report

            3714     Additional Reports

3720     Monitoring

3730     Payments

3740     Subgrants or Subcontracts

3750     Modifications and Amendments

            3751     Changes in Work to be Performed

            3752     Budget Changes

            3753     Amendments

3760     Recovery of Unused Funds

Community College News

Media Advisory — Three Higher Education Segment Heads Kickoff Advocacy Day at the State Capitol. Posted:  April 4, 2011

SACRAMENTO, Calif. — Hundreds of Administrators, Educators and Students Join Leaders in asking Governor and Policy Makers to Protect Higher Education from Deeper Cuts. read more...
California Community Colleges Chancellor Jack Scott Expresses Disappointment Over Failure of Legislators to Place Tax Extensions on June Ballot. Posted:  March 30, 2011

SACRAMENTO, Calif. — California Community Colleges Chancellor Jack Scott today said in a media briefing that he is deeply disappointed over the failure of the state’s elected leaders to place a tax extension proposal on a June ballot. The 112 campuses are already reeling from $400 million in budget cuts. An $800 million or more “all-cuts” solution would result in denying access to more than 400,000 students – roughly the same number enrolled in the entire California State University system. read more...
California Community Colleges Chancellor’s Office Launches New System Website that Directly Connects Public with its 112 Community Colleges. Posted:  March 17, 2011

SACRAMENTO, Calif. — The California Community Colleges Chancellor’s Office today launched its new website, http://CaliforniaCommunityColleges.cccco.edu. The site will be the Chancellor’s Office central portal for students, parents, business leaders, policymakers and members of the media to get information about academic programs, degree and certificate offerings, systemwide initiatives and specific college information. A focal point of the new site is the “Find a Community College” mapping tool that will deliver information on the areas of study and degrees and certificates available at each of the system’s 112 colleges. read more...
The California Community Colleges Launch Task Force to Boost Completion Rates over Next Decade. Posted:  January 18, 2011

SACRAMENTO, Calif. — California Community Colleges Chancellor Jack Scott today announced that the state board of governors appointed 21 individuals to a Student Success Task Force during its January 2011 meeting. The task force will meet regularly during the next 12 months and develop a strategic blueprint to help community college students to succeed.  read more...
Joint UC CSU CCC Statement on Gov. Brown Proposed 2011-12 budget 
Posted:  January 10, 2011

SACRAMENTO, Calif. – The three leaders of California's public systems of higher education, University of California President Mark Yudof, California State University Chancellor Charles B. Reed and the California Community Colleges Chancellor Jack Scott, today released a joint statement in response to Gov. Jerry Brown's proposed 2011-2012 state budget: It is clear the governor wants to engage Californians in a full and open discussion about what size of government they are willing to support.
read more... 
California Community Colleges Chancellor Jack Scott on Gov. Jerry Brown's State Budget Proposal   Posted:  January 10, 2011

SACRAMENTO, Calif. – California Community Colleges Chancellor Jack Scott today released the following statement on Gov. Jerry Brown’s state budget proposal: “These are difficult times for California and there’s no way to avoid the pain of budget cuts. However, if our community colleges sustain reductions of this magnitude, we anticipate up to 350,000 students will be turned away next year.
read more... 
California Community Colleges Chancellor Jack Scott Delivers Keynote Speech to Higher Education Leaders on the Past, Present and Future of the SystemPosted:  November 18, 2010

PASADENA, Calif. – At the Community College League of California’s 2010 Annual Convention and Partner Conferences, Chancellor Jack Scott gave the keynote address on where the California Community Colleges have been, where the system is now and where it needs to be moving forward.  read more...
California Community Colleges Board of Governors Elects Officers for 2011   Posted:  November 8, 2010

SACRAMENTO, Calif. –The California Community Colleges Board of Governors today elected officers for the 2011 calendar term during its bimonthly meeting held at the El Camino College in Torrance.   read more... 

California Community Colleges Chancellor Jack Scott Comments on the State Budget Passed by the Legislature   Posted:  October 8, 2010

SACRAMENTO, Calif. – California Community Colleges Chancellor Jack Scott today released the following statement on the 2010-11 state budget passed by the Legislature:  "The $126 million growth augmentation will fund approximately 60,000 of the 200,000 unfunded students on our campuses.  The enrollment funding will help our colleges respond to the tremendous demand they are experiencing but the deferral still puts us in a tough spot.  Our credit card is getting pretty heavy here.”  read more... 


Joint Task Force Announced to Implement Community College Transfer Bill    Posted:  October 7, 2010
 SACRAMENTO, Calif. – The California State University and the California Community Colleges have announced a joint task force charged with the implementation of SB 1440, the Student Transfer Achievement Act, which was signed into law by the Governor and goes into effect in fall 2011. read more...

California Community Colleges Chancellor's Office Submits Video for White House Summit on Community Colleges  Posted:  October 6, 2010

SACRAMENTO, Calif. - In honor of the brave men and women who serve our country, our effort is to put a face on our system of 112 colleges and share the heroic efforts of our faculty, staff and administrators who work to transform the lives of those who enter our classrooms. The video also features well know alumni, Jeremy Renner, Gov. Arnold Schwarzenegger and Clint Eastwood. 
watch the video... 

California Community Colleges Chancellor Jack Scott Reacts to Gov. Schwarzenegger Signing Historic Community College Transfer Bill   Posted:  September 29, 2010

SACRAMENTO, Calif. – California Community Colleges Chancellor Jack Scott today issues statement in response to Gov. Schwarzenegger signing the community college transfer bill.
read more... 

Budget Stalemate Brings Community Colleges Payment Delays to $840 Million - Officials Worry some Cal Grant Recipients won’t be able to Continue their Education   Posted:  September 27, 2010

SACRAMENTO, Calif.  – The continuing state budget impasse will, on Sept. 28, force the third straight monthly deferral of payments to the California Community Colleges for the 2010-11 academic year.    read more... 

California Community Colleges Launch Statewide Emergency Operations Plan During National Preparedness Month   Posted:  September 10, 2010

SACRAMENTO, Calif. – September is National Preparedness Month and the California Community Colleges is using the occasion to unveil a statewide Emergency Operations Plan.  read more... 

California Community Colleges Chancellor Jack Scott Comments on Today’s California Chamber of Commerce Board Action   Posted:  September 3, 2010

SACRAMENTO, Calif. – California Community Colleges Chancellor Jack Scott today resigned from the Board of Directors of the California Chamber of Commerce following its decision to endorse political candidates.
read more... 

Late Budget Costing Community Colleges Millions and Unmet Demand Mounts - Students Pour on to Community College Campuses as the Great Recession Continues    Posted:  August 27, 2010
SACRAMENTO, Calif. – California Community Colleges Chancellor Jack Scott today along with California State University Chancellor Charles Reed and University of California President Mark Yudof held a media briefing at the Los Angeles Area Chamber of Commerce to discuss the impact of continued budget cuts on higher education in California.     read more... 

Heavy Hitters Turn Out in Support of the California Community Colleges Dr. John W. Rice Diversity and Equity Awards - Former U.S. Secretary of State Condoleezza Rice is joined by state and local leaders     Posted:  July 12, 2010
SACRAMENTO, Calif. – Joining the California Community Colleges Chancellor Jack Scott and members of the Board of Governors, former U.S. Secretary of State Condoleezza Rice gathered with education leaders, industry chiefs and students in Sacramento today on the 10th anniversary of the Dr. John W. Rice Diversity and Equity Award ceremony.  The annual award promotes diversity at the community colleges and is named for Rice’s late father, a former member of the Board of Governors.     read more... 

Community College Transfer Degree Bill Advances - The initiative will streamline the transfer process, saving students time, money and generating resources to serve more students   Posted:  June 22, 2010
SACRAMENTO, Calif. – The Assembly Higher Education Committee today on a 9-0 vote approved the Student Transfer Achievement Reform Act, Senate Bill 1440.   read more... 

California Community Colleges Make Concerted Effort to Meet Demand - Roughly 140,000 Students Projected as Turned Away in 2009-10   Posted:  June 3, 2010
SACRAMENTO, Calif. – California Community Colleges Chancellor Jack Scott today held a media briefing with three community college leaders and the president of the community colleges student senate to discuss the impact of budget cuts on the system and provide an update on the status of summer sessions as record numbers of students are seeking to enroll in classes.